Correcting a Birth Certificate for Children Under 18

 
Due to staffing levels we currently have a eight (8) month processing turnaround time.
  • If you submitted a product or processing fee, the date your check or money order is cashed represents the verification of receipt. It also helps you estimate the time remaining before your request is processed.
We are working diligently to reduce the turnaround times. If your request has not been processed after eight (8) months, please call us at (360) 236-4300. We appreciate your patience, thank you.

Who can request a correction?

  • A parent listed on the certificate. Note: In most cases only one parent signature is required. For some changes, signatures from all parents listed on the birth certificate are required.
  • A legal guardian with a certified court document of guardianship. We will not accept custodial paperwork.
  • A birth facility or midwife. Note: If your child was born within the last 6-12 months, the midwife or birth facility may be able to request the correction. Contact them to determine if you can contact the midwife or birth facility. The facility or midwife may be able to submit a correction.

Corrections, required documents and important notes

What I want to correct

What I must send

Important Notes

Child Information

Child's last name: Correct spelling

422-034-Affidavit for Correction (PDF)
or
422-034-Declaración Jurada de Corrección (PDF)

Must match spelling of parent name.

If a Paternity Acknowledgement has been filed and the name portion completed (Boxes 9, 10, 11), then a court order is required to correct.

Child's first or middle name(s): Correct spelling

422-034-Affidavit for Correction (PDF)
or
422-034-Declaración Jurada de Corrección (PDF)
with one parent signature.

Cannot change if already changed by a court order (adoption, paternity or legal name change)

Child's last name: Correct child's last name to either parents' names under age 1

 

422-034-Affidavit for Correction (PDF)
or
422-034-Declaración Jurada de Corrección (PDF)
(with signatures from all parents listed on birth certificate)

A last name can only be corrected once under the age of one.

Court order is required if a paternity acknowledgement with the name change portion completed (boxes 9, 10, 11), adoption, or legal name change have been filed.

If one parent is deceased, submit a death certificate with the request.

To use an Affidavit for Correction, the correction must be to any combination of the parents' first, middle or last names listed on the birth record.

Child's last name: Add or delete a hyphen or space

422-034-Affidavit for Correction (PDF)
or
422-034-Declaración Jurada de Corrección (PDF)

A hyphen can be added to the last name.

A hyphen cannot be added between a middle name and last name.

Child's last name: Change to new name under the age of 1 or change to the last name over 1

Visit our court ordered name change page for more information.

Child's first or middle names: Add, change or correct

422-034-Affidavit for Correction (PDF)
or
422-034-Declaración Jurada de Corrección (PDF)
(with signatures from all parents listed on birth certificate)

A court order is required if any part of the child's name has already changed or been established due to a court order, adoption, paternity or legal name change.

If one parent is deceased, submit a death certificate with the request.

Child's time of birth

422-034-Affidavit for Correction (PDF)
or
422-034-Declaración Jurada de Corrección (PDF)

The hospital can send the correction. Contact the hospital the child was born in.

Child's gender: Correction of gender

422-034-Affidavit for Correction (PDF)

or

422-034-Declaración Jurada de Corrección (PDF)

AND

Hospital record or medical record

The hospital can send the correction. Contact the hospital the child was born in.

Child's gender: Change of gender

Visit our gender change webpage for more information.

Child's date of birth

422-034-Affidavit for Correction (PDF)

or

422-034-Declaración Jurada de Corrección (PDF)

AND

1 proof document if hospital record or birth filing form

OR

2 proof documents if other proofs

Proof documents must be from independent sources.

 

Child's location of Birth or facility name

422-034-Affidavit for Correction (PDF)
or
422-034-Declaración Jurada de Corrección (PDF)

AND

1 proof document

 

Parent Information

Parent labels: correcting mother/father to parent/parent

Parent request

Does not require 422-034-Affidavit for Correction (PDF)
or
422-034-Declaración Jurada de Corrección (PDF)

 

Parent(s) first, middle or last names

422-034-Affidavit for Correction (PDF)
or
422-034-Declaración Jurada de Corrección (PDF) AND

1 proof document

If parent is correcting his or her last name on child's certificate and the child's last name is spelled the same, the Affidavit for Correction must list the correction to the child's last name for us to change the spelling on both.

Parent(s) first, middle or last name: Change as a result of a legal name change after the child is born

422-126-Legal Name Change Request (PDF) AND

Certified copy of court order

If the child is over one, and you want your child's last name to be the same as your last name, we must receive a court order changing the last name of the child.

Parent (s) place of birth

422-034-Affidavit for Correction (PDF)
or
422-034-Declaración Jurada de Corrección (PDF)
AND

1 proof document

 

Parent(s) date of birth

422-034-Affidavit for Correction (PDF)
or
422-034-Declaración Jurada de Corrección (PDF)
AND

1 proof document

 

Social Security Card

Request a Social Security Card for child (if you did not request a Social Security card on the birth filing form at the hospital but want one)

422-034-Affidavit for Correction (PDF)
or
422-034-Declaración Jurada de Corrección (PDF)

 

We can only request a social security card for your child under the age of one.

If your child is over the age of one and you want a social security card, contact the Social Security Administration.

If you requested a social security card but don't want one, you need to contact the Social Security Administration.

Ordering a certificate with a correction request

  • Send completed certificate order form with your correction request. Include all required documents referenced on the certificate application instruction page.
  • Certificate will be issued after the correction has been processed.

Birth Certificate Application (en español)

Death Certificate Application (en español)

Marriage & Divorce Application (en español)

Exchanging a certificate with a correction request

If you currently have a certified copy of a certificate that was issued less than one year ago, send in the certified copy of the certificate with your correction request; we will exchange the certificate at no charge.

Contact us

Email us at VitalRecordsCorrections@doh.wa.gov.

Helpful links

Changing or correcting birth certificates for adults over 18
Court ordered name change
Proof documents
Gender change
Ordering certificates
Correcting a death certificate
Correcting a marriage or divorce certificate