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This page offers resources to help providers understand and follow proper vaccine storage and handling practices.
The best way to protect vaccine quality is to follow proper vaccine storage and handling specifications. Due to limited Adult Vaccine Program funding, if vaccine is compromised in any way and no longer viable, there are no replacement doses.
Vaccine Storage Units
- Vaccine Storage Unit Guide (PDF)
- Storage Best Practices for Refrigerated Vaccines (CDC), Fahrenheit (PDF) I Celsius (PDF)
- Storage Best Practices for Frozen Vaccines(CDC), Fahrenheit (PDF) I Celsius (PDF)
Temperature Monitoring and Reporting
- Vaccine Coordinator Quick Start Guide (PDF): This is a resource that we encourage providers to post on their storage units. It includes the basic duties to ensure proper vaccine temperature monitoring and accountability reporting. Accurate and timely completion of these tasks ensure you will not experience disruptions in vaccine ordering.
- Thermometer Requirements Guide (PDF): This guide highlights the different types of thermometers available and identifies those that comply with the Washington State Adult and Childhood Vaccine Programs.
- Temperature Monitoring Log (PDF): Vaccine temperature monitoring logs for refrigerator, freezer, and ultra-cold storage
- Guide to Using the Provider Portal in REDCap (PDF): The provider portal is a landing page that allows the submission of temperature logs, reporting excursions, and submitting follow up information requested by the programs in one place.
Off-Site Clinics
- Off-Site Clinic Guidelines (PDF)
- How to Transport Vaccines for an Off-Site Clinic (CDC Video)
- Cómo transportar vacunas para una clínica satélite o externa (vÍdeo de los CDC)
- What is a Qualified Container for Vaccine Transport? (CDC Video)
- ¿Qué es un recipiente apto para el transporte de vacunas? (vÍdeo de los CDC)
Facility Moves and Merges
- Clinic Move Checklist (PDF)
- Organization/Facility Merge Checklist (PDF) Submit this form when a primary organization is acquired, purchased or newly owned by a secondary organization or two facilities are consolidated into one.
Vaccine Transfers
- Reducing Vaccine Waste Toolkit (PDF)
- Vaccine Online Transfer Guide (PDF): Provider must follow this guide to submit an online transfer request in the IIS and get approval from DOH prior to transferring CVP vaccines
- Vaccine Transfer Checklist (PDF): Use this checklist when vaccine may need to be transferred to a different location
- Vaccine Transfer Frequently Asked Questions (PDF)
- How to Search and Advertise Available Vaccine and Immunization Products (PDF): Use this guide to utilize the Vaccine Advertisement function in the IIS to advertise and transfer short-dated vaccine or locate additional doses from another provider.
- Provider Map: This map can be used to identify providers to which you can request to transfer short-dated vaccines.
Vaccine Emergency and Incident Preparation
- Vaccine Management Plan (PDF)
- Vaccine Temperature Excursion Guide (PDF)
- Online Stability Calculators: GlaxoSmithKline I Merck I Moderna I Novavax I Pfizer I Sanofi Pasteur
- Vaccine Transport Guidelines (PDF) (CDC): Use this guide when vaccine may need to be transported to a different location.
- How to Transport Vaccines in an Emergency (CDC Video)
- Cómo Transportar Vacunas Durante Una Emergencia (vÍdeo de los CDC)
- Vaccine Loss Log (PDF): Use this form to report all vaccine loss that results in unusable vaccine.
- Vaccine Loss Policy (PDF)
Storage and Handling Resources
- Vaccine Storage and Handling Toolkit (CDC)
- What is a Vaccine Expiration Date? (TRAIN)
- ¿Qué es la fecha de vencimiento de una vacuna? (vÍdeo de los CDC)
- What is a Vaccine Beyond-Use Date or Time? (CDC Video)
- The Difference Between a Vaccine Expiration Date and Beyond-Use Date or Time (BUD) (CDC Video)
- Download and print your own self-adhesive labels to designate state-supplied and private purchase vaccine. For printing self-adhesive labels to designate vaccine stock. 80 labels per page. Print in black-and-white.