This page offers resources to help providers understand and follow proper vaccine storage and handling practices.
The best way to protect vaccine quality is to follow proper vaccine storage and handling specifications. It saves the cost of replacing valuable vaccines and makes sure viable vaccine is available to protect kids from vaccine-preventable diseases.
Links to content sections
Temperature Monitoring and Reporting
Vaccine Emergency and Incident Preparation
Vaccine Storage and Handling Resources
Vaccine Storage Units
- Vaccine Storage Unit Guide (PDF)
- Do Not Unplug Stickers (PDF): This document allows providers to print out Do Not Unplug stickers for their storage units containing vaccine.
- Warning Do Not Unplug Stickers (PDF): This document allows providers to print out Warning stickers for circuit breakers in their practice.
- Storage Best Practices for Refrigerated Vaccines (CDC), Fahrenheit (PDF) I Celsius (PDF)
- Storage Best Practices for Frozen Vaccines(CDC), Fahrenheit (PDF) I Celsius (PDF)
Temperature Monitoring and Reporting
- Vaccine Coordinator Quick Start Guide (PDF)
- Thermometer Requirements Guide (PDF)
- Alternative Temperature Display Request Form (PDF)
- Off-site Backup Thermometer Request Form (PDF)
- Temperature Reporting Guide (PDF)
- Temperature Monitoring Log (PDF) - For use with Chrome, Firefox or Safari web browsers / Temperature Monitoring Log w/ input fields (Excel)
- Ultra-Cold Freezer Temperature Monitoring Log (Pfizer COVID-19), Fahrenheit (PDF) I Celsius (PDF)
- Guide to Using the Provider Portal in REDCap (PDF)
- Submitting Temperature Logs and Reporting Temperature Excursions Video | PDF
- Temperature Monitoring Best Practices for Refrigerated Vaccines (CDC), Fahrenheit (PDF) I Celsius (PDF)
- Temperature Monitoring Best Practices for Frozen Vaccines (CDC), Fahrenheit (PDF) I Celsius (PDF)
Off-Site Clinics
- Off-Site Clinic Guidelines (PDF)
- How to Transport Vaccines for an Off-Site Clinic (CDC Video)
- Cómo transportar vacunas para una clínica satélite o externa (vÍdeo de los CDC)
- What is a Qualified Container for Vaccine Transport? (CDC Video)
- ¿Qué es un recipiente apto para el transporte de vacunas? (vÍdeo de los CDC)
Facility Moves and Merges
- Clinic Move Checklist (PDF)
- Organization/Facility Merge Checklist (PDF) Submit this form when a primary organization is acquired, purchased or newly owned by a secondary organization or two facilities are consolidated into one.
Vaccine Transfers
- Reducing Vaccine Waste Toolkit (PDF)
- Vaccine Online Transfer Guide (PDF) Provider must follow this guide to submit an online transfer request in the IIS and get approval from DOH prior to transferring CVP vaccines
- Vaccine Transfer Checklist (PDF) Use this checklist when vaccine may need to be transferred to a different location
- Vaccine Transfer Frequently Asked Questions (PDF)
- Provider Map: This map can be used to identify providers to which you can request to transfer short-dated vaccines.
Vaccine Emergency and Incident Preparation
- Vaccine Management Plan (PDF)
- Vaccine Temperature Excursion Guide (PDF)
- Online Stability Calculators: GlaxoSmithKline I Merck I Moderna I Novavax I Pfizer I Sanofi Pasteur
- Vaccine Transport Guidelines (PDF) (CDC): Use this guide when vaccine may need to be transported to a different location.
- How to Transport Vaccines in an Emergency (CDC Video)
- Cómo Transportar Vacunas Durante Una Emergencia (vÍdeo de los CDC)
- Vaccine Loss Log (PDF): Use this form to report all vaccine loss that results in unusable vaccine.
- Vaccine Loss Policy (PDF)
Storage and Handling Resources
- Vaccine Storage and Handling Toolkit (CDC)
- You Call the Shots Vaccine Modules (CDC)
- VaxCards (Spokane Regional Health District): A downloadable/printable quick reference tool for providers/clinic staff that includes information on storage and handling, administration, and recommendations specific to each CVP vaccine product.
- Vaccine Handling Tips (Immunize.org)
- Keys to Storing and Handling Your Vaccine Supply (CDC Video)
- How to Monitor Vaccine Temperatures (CDC Video)
- Pinkbook Chapter on Vaccine Storage and Handling (CDC)
- What is a Vaccine Expiration Date? (TRAIN)
- ¿Qué es la fecha de vencimiento de una vacuna? (vÍdeo de los CDC)
- What is a Vaccine Beyond-Use Date or Time? (CDC Video)
- The Difference Between a Vaccine Expiration Date and Beyond-Use Date or Time (BUD) (CDC Video)
- Polio Multi-dose Vial Expiration Date (PDF)
- Vaccine Label Examples (CDC)
- COVID-19 Storage and Beyond-Use Date Tracking Labels (CDC)
- Download and print your own self-adhesive labels to designate state-supplied and private purchase vaccine. For printing self-adhesive labels to designate vaccine stock. 80 labels per page. Print in black-and-white.