Operating Permit Renewal Quarterly Schedule

Operating permit renewals are split into four quarters throughout the calendar year. Systems are grouped by their type and size.

Quarter 1: Community water systems with 500 or more connections as well as systems owned by Satellite Management Agencies (SMAs). There are 722 quarter-one systems.

Quarter 2: Community water systems with less than 500 connections. There are 1,522 quarter-two systems.

Quarter 3: Non-Transient Non-Community (NTNC) and Transient Non-Community (TNC) water systems. There are 1,679 quarter-three systems.

Quarter 4: Selected state and federal agency water systems. There are 242 quarter-four systems.

  • Bonneville Power
  • Coast Guard
  • Forest Services
  • Fish and Wildlife
  • Highway Department
  • National Parks
  • Natural Resources
  • State Parks

The operating permit calendar is tied to the Water Facilities Inventory (WFI) calendar. The WFI team processes all updated WFI forms before the start of the current Operating Permit quarter. Having and updated mailing address reduces returned mail and increases payments made. All invoices and late notices are sent out via mail per WAC 246-294-030.

The renewal invoice is called the Annual Fee Statement.

Quarter 1 Dates
01/19 Start of Quarter 1
01/20 Annual Fee Statement available online.
01/22 ODW prints and mails Annual Fee Statement for all systems.
03/16 ODW sends email reminder. Payment due in 2 weeks.
03/30 Payment due.
04/21 Late fees added to account.
04/22 ODW prints and mails the First Late Notice.
05/31 Operating permit expires.
05/31 ODW prints and mails Final Late Notice.
06/30 End of Quarter 1

 

Quarter 2 Dates
04/19 Start of Quarter 2
04/20 Annual Fee Statement is available online.
04/21 ODW prints and mails Annual Fee Statement for all systems.
06/14 ODW sends email reminder. Payment due in 2 weeks.
06/28 Payment due.
07/21 Late fees added to account.
07/22 ODW prints and mails the First Late Notice.
08/31 Operating permit expires.
08/31 ODW prints and mails Final Late Notice.
09/30 End of Quarter 2

 

Quarter 3 Dates
07/20 Start of Quarter 3
07/21 Annual Fee Statement is available online.
07/21 ODW prints and mails Annual Fee Statement for all systems.
09/13 ODW sends email reminder. Payment due in 2 weeks.
09/27 Payment due.
10/20 Late fees added to account.
10/21 ODW prints and mails the First Late Notice.
11/30 Operating permit expires.
11/30 ODW prints and mails Final Late Notice.
12/30 End of Quarter 3

 

Quarter 4 Dates
10/19 Start of Quarter 4
10/20 Annual Fee Statement is available online.
10/21 ODW prints and mails Annual Fee Statement for all systems.
12/14 ODW sends email reminder. Payment due in 2 weeks.
12/28 Payment due.
01/20 Late fees added to account.
01/21 ODW prints and mails the First Late Notice.
02/28 Operating permit expires.
02/28 ODW prints and mails Final Late Notice.
03/31 End of Quarter 4

For More Information

You may also go to our Contacts and Office Location page where you'll find program email addresses, and an interactive map with county assignments. Our Staff Directory page lists staff by program.