Enter Vaccinations

This page is for school nurses and other staff with full access to the School and Child Care Immunization Module (SCCIM) who need to enter or update immunization records for students. If you are supporting data entry for immunization tracking or annual reporting, this is the right place to start.

This page explains how to enter vaccination dates using the View/Add Vaccinations screen in SCCIM. It covers how to verify records, add new immunization dates, and delete or correct information when needed. This task requires a Full Access account. A full access account requires a nurse or a staff member delegated access by a registered nurse RN.

Entering immunization data into SCCIM ensures accurate compliance reporting and helps generate accurate Certificates of Immunization Status (CIS). Staff can only enter immunization data from medically verified records, and FERPA requirements may apply. Incorrect or incomplete records can lead to reporting errors, delays, or duplicate outreach to families. This task supports both state-level reporting and student health tracking.

Step 1: Confirm You Have the Right Access

• Only users with Full Access accounts can enter vaccination dates. For account options see Create and Manage Accounts.
• If you are delegating this task, visit the Understand Delegation page for instructions.

Step 2: Gather Medically Verified Immunization Records

Acceptable documentation includes:

• Clinic or hospital records from electronic health systems.
• Official state immunization registry printouts.
• Lifetime records with a provider signature or clinic stamp.
• Official foreign records, including immigration documentation.

Find examples in the Training Guide: SCCIM for Schools (PDF) under the section: Add a Missing Immunization Appendix A: Examples of Medically Verified Immunization Records.

If your school is subject to FERPA you must have written parent or guardian consent before entering any exemption or immunity data in SCCIM. For more information, see Privacy, Consent, and Documentation Requirements.

Step 3: Enter or Delete Vaccination Records

Once you are ready to enter or update student vaccination data:

• Use the View/Add in the Vaccinations Menu within SCCIM
• Use these guides to determine which WAIIS vaccine to enter
  • Guide to Documenting Historical Vaccinations in the WAIIS (PDF)
  • Guide to Documenting Historical Polio Vaccines in the WAIIS (PDF)

For complete step-by-step instructions, see the sections below in the Training Guide: SCCIM for Schools (PDF)

• Vaccination Summary Page
• Vaccination View/Add Page
• Add a Missing Immunization
• Delete an Immunization
• Incorrect Vaccination Dates