Reporting COVID-19 Test Results for Point-of-Care Testing Facilities

As of April 20, 2022, reporting requirements have changed! Please review the Point-of-Care Reporting Requirements section below for the latest information.

Point-of-Care Testing Facilities

Facilities doing point-of-care (POC) testing for COVID-19 must report COVID-19 testing results to the Washington State Department of Health (DOH).

What is a POC Testing Facility?

A POC testing facility is one that uses point-of-care (POC) tests, such as rapid screening tests for COVID-19. This type of test provides results within minutes of the test being taken, which allows for rapid decisions about patient care. POC testing facilities may include facilities that are not traditionally health or clinic settings, such as long-term care facilities, schools, or correctional facilities.

Point-of-Care Reporting Requirements

POC testing facilities must report COVID-19 test results because of Washington state law:

POC testing facilities must continue to submit the following for each patient: complete address, phone number, race, and ethnicity. This information is very important for case investigation and surveillance work.

Over-the-Counter Tests (Self Tests)

Over-the-counter tests (OTC or self-tests) are performed and interpreted by the individual. Facilities that provide or recommend OTC tests should review the Interim SARS-CoV-2 Self-Testing Guidance for Establishments (PDF).

In summary, when a facility administers OTC tests (instead of the patient performing and interpreting the test), the facility should have a MTS/CLIA certificate of waiver because the test is considered a POC test, and should be reported to public health as explained in the reporting requirements above.

Facilities providing OTC tests for individuals to perform independently are not required to report results to public health. The facility should encourage the individual to follow the DOH guidance for use of self-tests and the guidance on next steps after testing positive. Facilities should continue to notify their local health jurisdiction of suspected COVID-19 outbreaks.

How to Report POC Testing Results

Electronic Laboratory Reporting (ELR)

If your facility currently reports test results to DOH via ELR, then you should use this method to report positive POC test results. Learn more about ELR here. While your facility is onboarding to ELR, you will need to also report manually as described below.

National Healthcare Safety Network (NHSN)

If your facility has access to the NHSN, DOH strongly encourages you to report through NHSN's COVID-19 Module. To use this system, NHSN users need to upgrade their NHSN Secure Access Management Service (SAMS) from Level 1 to Level 3.

SimpleReport

For CLIA waived facilities who cannot report via ELR or NHSN, we  recommend using SimpleReport. SimpleReport is a free web-based application to help facilities report their COVID-19 POC test results to public health. DOH has partnered with CDC and the U.S. Digital Service to offer this application to POC test facilities in Washington for a streamlined method to submit COVID-19 POC test results. SimpleReport reduces manual data entry and ensures the submission of high-quality data to public health. To learn more and get started, please review the videos and resources below.


SimpleReport Training Video (YouTube)


SimpleReport Training Video - Spanish (YouTube)

For more information, please see the SimpleReport user guide and additional training materials. For questions about this reporting method or for help signing up, please contact doh-surv@doh.wa.gov.  

Report Form

If your facility is only reporting a few positive test results at a time, you may use the Report Form (PDF) | Spanish.

Information about the Report Form:

  • Complete this form electronically if possible. If you fill out the form by hand, please do so completely and write clearly.
  • A helpful description of each field is provided starting on the second page.
  • Facilities only need to report results from now into the future (prospectively) and do not need to send any past (retrospective) results that were already reported to DOH or the local health jurisdiction (LHJ) through other methods. Facilities do not need to report to both the LHJ and DOH.

Send results by secure email to phocis-fax@doh.wa.gov or fax to 206-512-2126. Or scan and send completed forms through secure file transfer (SFT). Contact doh-surv@doh.wa.gov to set up SFT.

Questions?

If you have a general question about POC test reporting or need support, doh-surv@doh.wa.gov. DOH will be in touch with you soon.