You can order COVID-19 vaccines through the Washington State Immunization Information System (WAIIS). Before ordering, please check the Vaccine Advertisement page in the WAIIS to see if other providers in your area have vaccine available. If you don't find vaccine in your area, then you can submit a vaccine order through WAIIS. Ordering is open seven days a week, and DOH will approve orders within 24 hours Monday through Friday.
You can refer to the COVID-19 vaccine provider schedule (PDF) for a calendar view of the ordering and reporting cycles.
- WAIIS vaccine ordering and receiving (PDF)
- Documenting COVID-19 Vaccine Boosters in the WAIIS (PDF)
- WAIIS vaccine ordering video (YouTube)
- Dry ice ordering process (PDF)
- VAERS System and Reporting (YouTube)
Storage and Handling
- COVID vaccine temperature log review and documenting excursions (YouTube)
- COVID vaccine temperature log review (part 2) (YouTube)
- COVID vaccine temperature log review (part 3) (YouTube)
- COVID-19 Vaccine Storage and Handling Incident Guide for Providers (PDF) 4/8/2022
- COVID-19 Vaccine Program Temperature Log Monthly Requirement Guide (PDF) (includes Thermometer Requirements and Temperature Monitoring Guide) 12/6/2022
- COVID-19 Vaccine Digital Data Logger (DDL) Best Practices (YouTube) - 3/23/2022
- COVID-19 vaccine quick reference guide (PDF) (CDC)
- Moderna COVID-19 vaccine information (CDC)
- Pfizer-BioNTech COVID-19 vaccine information (CDC)
- Johnson & Johnson – Janssen COVID-19 vaccine information (CDC)
- Vaccine Storage and Handling toolkit, includes a new COVID-19 Vaccine Addendum (CDC)
- Vaccine management plan (PDF)
- COVID-19 vaccine temperature excursion guide (PDF)
- COVID-19 vaccine transportation guidance (PDF)
- How to report wastage of the COVID-19 vaccine in the WAIIS (PDF)
- Avoiding COVID-19 vaccine waste (PDF)
- Storage for frozen vaccines (YouTube)
- Storage for refrigerator vaccines (YouTube)
- Transfer process (PDF)
- Transfer and redistribution agreement and checklist (PDF)
- How to search and advertise available COVID-19 vaccine for transfer (PDF)
- WAIIS online transfers (PDF)
- COVID-19 vaccine distribution facility security resource (PDF) (Emergency Management Division)
- How to request COVID-19 vaccine from vaccine depots (PDF)
- Become a COVID-19 vaccine depot (PDF)
- COVID-19 vaccine depots: checklist and expectations (PDF)
Washington Immunization Information System (WAIIS)
- WAIIS training portal
- WAIIS webinars (YouTube)
- Immunization training
- COVID-19 Vaccine Inventory Management in WAIIS (YouTube)
WAIIS Vaccine Transfers and Storage
- Emergency transport of COVID-19 vaccines (YouTube)
- Online COVID-19 vaccine transfers (YouTube)
- Advertisements training (YouTube)
- Viewing and printing patient records from the WAIIS (YouTube)
- Adding vaccines to patient records in the WAIIS (YouTube)
- Patient active/inactive status for owning organizations (YouTube)
- Patient active/inactive status for non-owning organizations (YouTube)
- COVID-19 updates and vaccinating adolescents webinar (continuing education credit) (YouTube)
- Considerations for vaccinating minors (YouTube)
- Pediatric COVID-19 vaccine dose updates (YouTube)
For more clinically-focused trainings, check out the training section of the Clinical Information page.
Frequently Asked Questions
- I don't have a place in my pharmacy to store vaccine. What can I do?
Pharmacies can store and access COVID-19 vaccines in locations outside of your pharmacy. See Gov. Inslee's Proclamation 20-36 for more information.
- What is the process for transferring vaccine?
If you need to transfer vaccine, you should follow the steps outlined in the COVID-19 vaccine transfer process and redistribution checklist. Contact us at firstname.lastname@example.org if you need help.
- What is the minimum order size?
- Pfizer-BioNTech, adult and adolescent formula (purple cap): 300 doses
- Pfizer-BioNTech, pediatric formula (orange cap): 100 doses
- Moderna: 140 doses
- Johnson & Johnson: 100 doses
If you need a smaller package size, you can order from a vaccine depot in the Washington State Immunization Information System (WAIIS). See the COVID-19 Vaccine Depots FAQs (PDF) for more information.
- What supplies come with the vaccine?
The Centers for Disease Control and Prevention will provide kits with ancillary supplies. Each kit will contain supplies to match the amount of vaccine, including:
- 22-25 gauge safety needles
- Alcohol prep pads
- Surgical masks
- Face shields
- COVID-19 vaccination record cards for vaccine recipients
For COVID-19 vaccines that require mixing with diluent at the point of administration, the ancillary supply kits will include additional necessary syringes, needles, and other supplies for this purpose.
Ancillary kits will not include gloves, sharps containers, or bandages.
- How do I find the vaccine expiration dates?
You can check vaccine lot numbers through the Centers for Disease Control and Prevention's COVID-19 vaccine lot number and expiration date file. The report is available only for public health, healthcare, and pharmacy organizations for vaccine administration, inventory, and reporting purposes. CDC will not grant access for personal use or to confirm validity of vaccination.
You can also check through each vaccine manufacturer:
- Pfizer-BioNTech: The vaccine expiration date is located on the vaccine vial.
- Moderna: You can scan the QR code on the vial or carton, or check the lot number on the manufacturer's website.
- Johnson & Johnson: You can scan the QR code on the carton, or check the lot number on the manufacturer's website.
You should always check the expiration date before preparing or administering vaccine. Do not use expired vaccine or diluent. Follow the Vaccine Wastage guidance for identifying, disposing of, and reporting vaccine waste.
Expiration dates may change as we get additional stability data.