IIS Training Materials Portal

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Current users access the IIS through Secure Access Washington by adding the IIS as a service (SAW guide PDF). For more information about this process see the FAQ (PDF).

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Welcome to the Washington Immunization Information System (IIS) (PDF) Training Portal. These training resources are available to all IIS users for troubleshooting, quick reference, and continuing education.

This page lists IIS resources alphabetically below. View descriptions of each resource by clicking the details button on the right hand side of each item. If a resource says "with video" in the title, the description also includes a video link.

Can't find what you're looking for? Contact IIS.training@doh.wa.gov

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Training Materials

Accessing Provider Messages and Alerts
Audience:
VFC
Description:

This publication covers how to access and open provider messages and alerts in the IIS that share important information about a clinic's Vaccines for Children provider agreement.

Adding & Managing Physicians & Vaccinators in the IIS
Audience:
LHJ, Providers
Description:

This publication covers how to add and edit physicians and vaccinators in the IIS. Physicians and vaccinators who are added in the IIS, show up in drop down menus which reduces time spent on data entry.

Adding Adverse Reactions and Contraindications
Audience:
LHJ, Providers
Description:

This publication explains how to add a reason why a vaccine was not administered. This document also explains how to add a reaction that a patient had to a particular vaccine.

Adding, Editing, and Deleting Vaccinations (with video)
Audience:
LHJ, Providers, Educators
Description:

This publication explains how to view vaccinations and also how to add, edit and delete administered and historical vaccinations.

Watch a short video

Adult Vaccine Program Manual
Audience:
LHJ, Providers
Description:

The Adult Vaccine Program Manual provides comprehensive information for providers about the state program. The manual includes information on enrollment, proper vaccine storage and handling, reporting, and program policies.

COVID-19 Booster Dose Quick Reference Guide
Audience:
LHJ, Providers
Description:

Documenting COVID-19 Vaccine Boosters in the WAIIS

COVID-19 Test Documentation in the IIS
Audience:
LHJ, Providers
Description:

This publication explains how to add COVID-19 test results to the Immunization Information System.

Documenting COVID-19 Vaccines for Pediatric Patients
Audience:
LHJ, Providers
Description:

How to add administered COVID-19 vaccine to a record in the WAIIS for pediatric patients.

Eligibility for Publicly Funded Vaccines: A Guide for Providers
Audience:
LHJ, Providers
Description:

This publication provides guidance on choosing the most appropriate insurance status and codes for children and adults receiving publicly funded vaccines.

Generating the Certificate of Immunization Status (CIS)
Audience:
LHJ, Providers, Educators
Description:

This document walks users through the process of generating and printing the Certificate of Immunization Status (CIS), the documentation required for a child to enter into school.

HL7 WAIIS Implementation Guide v3.3
Audience:
LHJ, Providers
Description:

This comprehensive guide describes data requirements, meaningful use and the onboarding process of creating a link or an interface between an Electronic Health Record and the IIS.

IIS Codes for Common Vaccines in Washington
Audience:
LHJ, Providers, VFC
Description:

This publication lists out the recommended way to document (e.g. CVX and manufacturer codes) commonly used vaccines in the IIS.

IIS User Accounts & Passwords
Audience:
LHJ, Providers, Educators
Description:

This guide explains IIS user account requirements, how to get an account, and what to do if a user forgets their user name or password.

Lot Usage and Recall Report
Audience:
LHJ, Providers
Description:

This publication walks users through running a report to identify which patients received a particular lot of a vaccine. This can be helpful in troubleshooting inventory issues and in vaccine recall situations.

Managing Inventory with an Interface
Audience:
LHJ, Providers
Description:

This publication explains how an interface works and how to use various troubleshooting reports.

Managing Patient Ownership and Status (with videos)
Audience:
LHJ, Providers
Description:

This publication explains how to inactivate patients and how to not take automatic ownership of patients seen at your clinic if necessary.

Watch short videos for owning and non-owning organizations.

Mass Immunization Module Quick Reference Guide
Audience:
Providers
Description:

8.5x11" guidance document. This publication explains the process for setting default facility settings in the Washington Immunization Information System mass immunization module. The intended audience is healthcare professionals.

MenB Vaccine Forecast Updates
Document:
MenB Vaccine Forecast Updates (PDF)
Audience:
LHJ, Providers
Description:

This publication discusses the MenB forecast changes in the IIS that occurred in October 2021.

Monkeypox Vaccine Management in the WAIIS

Title: Monkeypox Vaccine Management in the WAIIS

Document: Monkeypox Vaccine Management in the WAIIS

Audience: Providers, LHJs, VFC

Description: This is a reference guide for vaccine providers that manage monkeypox vaccine in the Washington State Immunization Information System.

Online Vaccine Returns (with video)
Audience:
VFC
Description:

This publication walks users through the process of submitting a request for a vaccine return label in the IIS for expired, wasted, or spoiled vaccine.

watch a short video

Organization & Facility Structure in the IIS
Audience:
LHJ, Providers
Description:

This publication describes how the IIS is structured by organization and facility and how this affects access to data in the system.

Personal and Organization Settings Guide
Audience:
LHJ, Providers
Description:

This guide shows users how to modify settings in their user accounts for easier data entry.

Printing Vaccination Records (with video)
Audience:
LHJ, Providers, Educators
Description:

This guide covers the types of vaccination records users can access in the IIS and how to run and print records.

 

Watch a short video

Provider Agreement Renewal Guide
Audience:
VFC
Description:

This step by step guide walks providers through the process of renewing their Vaccines for Children provider agreement.

Provider Detail Error Report
Audience:
Providers
Description:

This publication explains how to read the warnings and errors report which shows any issues with data sent electronically (through HL7 messaging) from a clinic's Electronic Health Record to the IIS.

Reporting Duplicate Patients
Audience:
LHJ, Providers, Educators
Description:

This publication walks users through the process of notifying the WA State Department of Health when a duplicate patient is identified in the IIS.

Reviewing a Patient's Vaccination Summary and Forecast
Audience:
LHJ, Providers, Educators
Description:

This document describes how to use the Vaccination Summary screen to review a patient's vaccination history, forecast, and other information to help determine which vaccines a patient needs.

Running the Coverage Rate Report
Audience:
LHJ, Providers
Description:

This publication walks users though the process of running coverage rate reports for their clinic.

Scheduling Reports
Audience:
LHJ, Providers
Description:

This document describes the process of scheduling an IIS report to run at a later time, and how to access the report.

School Module Training Guide (with video)
Audience:
Educators
Description:

This comprehensive guide walks school module users through how to use this module. It outlines topics such as how to review vaccination summaries, view/edit student rosters, and view exemptions.

watch a short video

Searching and Advertising Vaccines for Transfer, COVID-19 and MPV
Audience:
LHJ, Providers
Description:

The Vaccine Advertisement function provides a simple and easy way to send and receive vaccines in the WAIIS when your facility is either in need of or has a surplus of COVID-19 or Monkeypox vaccines.

Searching, Adding and Editing Patients (with videos)
Audience:
LHJ, Providers
Description:

This guide covers how to search for patients, add new patients, and edit patient demographics in the IIS.

Watch short videos on searching and adding patients.

Searching, Adding, Reconciling and Reporting Inventory (with video)
Audience:
VFC
Description:

This comprehensive inventory guide walks users through the process of adding and editing lot numbers, adjusting and submitting inventory reports, viewing the lot log, and the lot summary reports.

watch a short video

SecureAccess Washington (SAW) Registration
Audience:
LHJ, Providers, Educators
Description:

This guide outlines how to register for SecureAccess Washington for Washington State Immunization Information System Users.

Setting a Vaccine Deferral
Audience:
LHJ, Providers
Description:

This guide shows a user how to add a temporary deferral for vaccine on a patient's record. Deferrals can be set in circumstances such as a vaccine shortage or another temporary delay in receiving the vaccine.

State Supplied Childhood Flu Vaccines At-A-Glance
Audience:
Providers
Description:

This chart provides a summary of the flu vaccine products supplied by the Childhood Vaccine Program and important details that assist in correctly documenting flu vaccines in the IIS and in Electronic Health Record systems.

System Administrator (with video)
Audience:
LHJ, Providers
Description:

This comprehensive guide is for users who are responsible for inactivating accounts, setting up new user accounts, and adding or changing permissions in the IIS.

Watch a short video

Troubleshooting Inventory with the Patient Detail Report
Audience:
VFC
Description:

This publication walks users through the process of troubleshooting inventory issues. This report can be used to find doses of vaccine that did not subtract from the clinic's inventory.

Upcoming IIS Login Changes (SecureAccess Washington) FAQ
Audience:
LHJ, Providers, Educators
Description:

This document provides answers to questions about SecureAccess Washington (SAW) and changes to the IIS login process.

Using Reminder/Recall in the IIS
Audience:
LHJ, Providers
Description: 

This publication walks users through the steps of identifying patients that are due or overdue for a vaccination or series of vaccines.

Vaccine Doses Administered Report
Audience:
VFC
Description:

This publication walks users through the process of running and submitting the doses administered report for the Vaccines for Children Program.

Vaccine Ordering & Receiving (with videos)
Audience:
VFC
Description:

This publication walks users though the process of ordering, searching, viewing and receiving vaccines into a clinic's inventory in the IIS.

watch short videos on vaccine ordering and vaccine receiving

Viewing, Adding, and Updating Patient Eligibility Status Guide
Audience:
VFC
Description:

This publication shows users how to view, add and update a patient's Vaccines for Children eligibility status.