IIS Training Materials Portal

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Welcome to the Washington Immunization Information System (IIS) (PDF) Training Portal. These training resources are available to all IIS users for troubleshooting, quick reference, and continuing education.

This Page lists IIS resources available alphabetically below. Access reference guides and view descriptions of each resource by clicking the + to the left of the document title. To view a reference guide, select Download File. If a resource says “with video” in the title, the description also includes a video link. 

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IIS Training Materials

Displaying 1 - 48 of 48
Title File

Description

Topic Pub Number
Adding COVID-19 Tests Download file

This publication explains how to add COVID-19 test results to the Immunization Information System.

COVID-19 348-788
Adding, Editing, and Deleting Vaccines (with video) Download file

This publication explains how to view vaccinations and also how to add, edit and delete administered and historical vaccinations.

Watch a short video

Adult Vaccine Program (AVP); COVID-19; IIS Basics; Inventory Management; Vaccine Records; VFC 348-715
Adult Vaccine Program Manual Download file

The Adult Vaccine Program Manual provides comprehensive information for providers about the state program. The manual includes information on enrollment, proper vaccine storage and handling, reporting, and program policies.

Adult Vaccine Program (AVP) 348-640
Adverse Reactions and Contraindications Download file

This publication explains how to add a reason why a vaccine was not administered. This document also explains how to add a reaction that a patient had to a particular vaccine.

IIS Basics; Vaccine Records 348-628
Certificate of Immunization Status (CIS) (with video) Download file

This document walks users through the process of generating and printing the Certificate of Immunization Status (CIS), the documentation required for a child to enter into school.

Watch a short video

IIS Basics; Vaccine Records 348-389
Confidential Immunizations in the IIS Download file

Quick reference guide for IIS user regarding confidential immunization information.

Adult Vaccine Program (AVP); COVID-19; IIS Basics; Inventory Management; Vaccine Records; VFC 348-933
Coverage Rate Report (with video) Download file

This publication walks users though the process of running coverage rate reports for their clinic.

Watch a short video

Reports 348-647
COVID-19 Vaccine Inventory in the WAIIS Download file

This document provides guidance for providers on adding COVID-19 vaccines to their clinic's inventory in the WAIIS.

Adult Vaccine Program (AVP); Childhood Vaccine Program (CVP); COVID-19 348-991
Eligibility for Publicly Funded Vaccines: A Guide for Providers Download file

This publication provides guidance on choosing the most appropriate insurance status and codes for children and adults receiving publicly funded vaccines.

Adult Vaccine Program (AVP); COVID-19; Inventory Management; Vaccine Records; VFC 348-577
HL7 WAIIS Implementation Guide v3.3 Download file

This comprehensive guide describes data requirements, meaningful use and the onboarding process of creating a link or an interface between an Electronic Health Record and the IIS.

IIS Basics 348-650
How to Search and Advertise Available Vaccine Download file

Washington State Immunization Information System Quick Reference Guide
How to Search for and Advertise Vaccines for Transfer

The Vaccine Advertisement function allows you to transfer vaccines to and from other providers. This is a simple and easy way to send and receive vaccines when your facility is either in need of or has a surplus of vaccines or immunization products.

Inventory Management 348-808
HPV Vaccine Forecast Download file

Quick reference guide for IIS users to accommodate the recommendation for administration of the HPV vaccine series starting at age 9.

Adult Vaccine Program (AVP); IIS Basics; VFC 348-939
IIS Codes for Common Vaccines in Washington Download file

This publication lists out the recommended way to document (e.g. CVX and manufacturer codes) commonly used vaccines in the IIS.

IIS Basics; Inventory Management 348-580
IIS System Administrator (with video) Download file

This comprehensive guide is for users who are responsible for inactivating accounts, setting up new user accounts, and adding or changing permissions in the IIS.

Watch a short video

IIS Basics 348-592
IIS User Accounts & Passwords Download file

This guide explains IIS user account requirements, how to get an account, and what to do if a user forgets their user name or password.

IIS Basics 348-705
Lot Usage and Recall Report Download file

This publication walks users through running a report to identify which patients received a particular lot of a vaccine. This can be helpful in troubleshooting inventory issues and in vaccine recall situations.

IIS Basics; Inventory Management; Reports 348-529
Managing Inventory with an Interface Download file

This publication explains how an interface works and how to use various troubleshooting reports.

Adult Vaccine Program (AVP); COVID-19; IIS Basics; Inventory Management; VFC 348-610
Mass Immunization Module Download file

8.5x11" guidance document. This publication explains the process for setting default facility settings in the Washington Immunization Information System mass immunization module. The intended audience is healthcare professionals.

IIS Basics; Vaccine Records 348-793
Messages and Alerts Download file

This publication covers how to access and open provider messages and alerts in the IIS that share important information about a clinic’s Vaccines for Children provider agreement.

IIS Basics 348-561
Monkeypox Vaccine Management in the IIS Download file IIS Basics; Inventory Management; Vaccine Records 348-903
Nirsevimab Documentation in the WAIIS Download file

This guide explains how to document vaccinations and manage inventory for Nirsevimab (Beyfortus) in the Washington State Immunization Information System.

VFC; Inventory Management; Vaccine Records 348-1002
Online Vaccine Returns (with video) Download file

This publication walks users through the process of submitting a request for a vaccine return label in the IIS for expired, wasted, or spoiled vaccine.

watch a short video

Adult Vaccine Program (AVP); COVID-19; Inventory Management; VFC 348-511
Organization & Facility Structure in the IIS Download file

This publication describes how the IIS is structured by organization and facility and how this affects access to data in the system.

IIS Basics 348-668
Organization Information Form Download file

This document provides organization information for reference when adding or updating the organization in the WAIIS.

IIS Basics 348-743
Patient Detail Report (with video) Download file

This publication walks users through the process of troubleshooting inventory issues. This report can be used to find doses of vaccine that did not subtract from the clinic’s inventory.

Watch a short video

IIS Basics; Inventory Management; Reports 348-527
Patient Eligibility Status Download file

This publication shows users how to view, add and update a patient’s Vaccines for Children eligibility status.

Adult Vaccine Program (AVP); COVID-19; IIS Basics; Inventory Management; Vaccine Records; VFC 348-385
Patient Ownership & Status (with videos) Download file

This publication explains how to inactivate patients and how to not take automatic ownership of patients seen at your clinic if necessary.

Watch short videos for owning and non-owning organizations.

Adult Vaccine Program (AVP); IIS Basics; VFC 348-619
Personal and Organization Settings Download file

This guide shows users how to modify settings in their user accounts for easier data entry.

IIS Basics 348-646
Physicians & Vaccinators in the IIS Download file

This publication covers how to add and edit physicians and vaccinators in the IIS. Physicians and vaccinators who are added in the IIS, show up in drop down menus which reduces time spent on data entry.

IIS Basics 348-620
Printing Vaccination Records (with video) Download file

This guide covers the types of vaccination records users can access in the IIS and how to run and print records.

Watch a short video

Adult Vaccine Program (AVP); COVID-19; Vaccine Records; Reports; VFC 348-706
Provider Agreement Renewal Guide Download file

This step by step guide walks providers through the process of renewing their Vaccines for Children provider agreement.

IIS Basics 348-391
Provider Detail Error Report Download file

This publication explains how to read the warnings and errors report which shows any issues with data sent electronically (through HL7 messaging) from a clinic’s Electronic Health Record to the IIS.

IIS Basics; Reports 348-611
Reminder/Recall (with video) Download file

This publication walks users through the steps of identifying patients that are due or overdue for a vaccination or series of vaccines.

Watch a short video

Adult Vaccine Program (AVP); IIS Basics; Reports; VFC 348-573
Reporting Duplicate Patients Download file

This publication walks users through the process of notifying the WA State Department of Health when a duplicate patient is identified in the IIS.

IIS Basics 348-536
Scheduling Reports Download file

This document describes the process of scheduling an IIS report to run at a later time, and how to access the report.

IIS Basics; Reports 348-537
School Module Training Guide (with video) Download file

This comprehensive guide walks school module users through how to use this module. It outlines topics such as how to review vaccination summaries, view/edit student rosters, and view exemptions.

watch a short video

IIS Basics 348-578
Search and Edit Lot Numbers Download file

Quick reference guide for IIS user regarding searching and editing lot numbers.

IIS Basics; Inventory Management 348- 934
Search, Add, Reconcile, and Report Inventory (with video) Download file

This comprehensive inventory guide walks users through the process of adding and editing lot numbers, adjusting and submitting inventory reports, viewing the lot log, and the lot summary reports.

watch a short video

Inventory Management; Reports 348-648
Searching, Adding and Editing Patients (with videos) Download file

This guide covers how to search for patients, add new patients, and edit patient demographics in the IIS.

Watch short videos on searching and adding patients.

Adult Vaccine Program (AVP); COVID-19; IIS Basics; Vaccine Records; VFC 347-710
Single Sign-On for WAIIS QA/Test Download file

This guide explains how to access the Washington Immunization Information System (WAIIS) QA TEST Environment through a Single Sign-On process.

IIS Basics 348-1001
Single Sign-On for WAIIS User Accounts Download file

This guide provides instructions on how to access the Washington Immunization Information System (WAIIS) by creating a Single Sign-on link with Secure Access Washington (SAW).  

Adult Vaccine Program (AVP); VFC; IIS Basics 3481020
State Supplied Childhood Flu Vaccines At-A-Glance Download file

This chart provides a summary of the flu vaccine products supplied by the Childhood Vaccine Program and important details that assist in correctly documenting flu vaccines in the IIS and in Electronic Health Record systems.

Adult Vaccine Program (AVP); VFC; Vaccine Records 348-700
Vaccination Summary and Forecast (with video) Download file

This document describes how to use the Vaccination Summary screen to review a patient’s vaccination history, forecast, and other information to help determine which vaccines a patient needs.

Watch a short video

Adult Vaccine Program (AVP); COVID-19; IIS Basics; Vaccine Records; VFC 348-675
Vaccine Deferral Download file

This guide shows a user how to add a temporary deferral for vaccine on a patient’s record. Deferrals can be set in circumstances such as a vaccine shortage or another temporary delay in receiving the vaccine.

IIS Basics; Vaccine Records 348-544
Vaccine Doses Administered Report Download file

This publication walks users through the process of running and submitting the doses administered report for the Vaccines for Children Program.

Vaccine Records; Inventory Management; Reports 348-530
Vaccine Ordering & Receiving (with videos) Download file

This publication walks users though the process of ordering, searching, viewing and receiving vaccines into a clinic’s inventory in the IIS.

watch short videos on vaccine ordering and vaccine receiving

Adult Vaccine Program (AVP); COVID-19; IIS Basics; Inventory Management; VFC 348-351
Verifica WA COVID-19 Tarjeta de Salud SMART Para Download file

Este documento proporciona orientación sobre cómo acceder y revisar las vacunas COVID-19 para su verificación utilizando la tarjeta SMART Health obtenida con WA Verify.

COVID-19; Vaccine Records 348-951
WA Verify COVID-19 SMART Health Card Download file

This document provides guidance on how to access and review COVID-19 vaccinations for verification using the SMART Health card obtained with WA Verify. 

COVID-19; Vaccine Records 348-951