Rule-Making Activities

Vital Records – Certificates Rulemaking

On April 6, 2022, the Department filed the Rule-making Order to adopt the proposal of amending rules in chapter 246-491 WAC, Certificates, and WAC 246-490-200, Electronic reporting of deaths, under Washington State Register 22-09-002.

The adopted rules are to implement House Bill 1031 (Chapter 55, Laws of 2021), which created a new certification of birth resulting in stillbirth. The adopted rules:

  • Prescribe the information displayed on the certification of birth resulting in stillbirth;
  • Add the certification of birth resulting in stillbirth to existing requirements for a person to prove eligibility to obtain the certification;
  • Remove the exclusion of electronic registration of fetal deaths; and
  • Make editorial changes.
  • The adopted rules are not different from the text of the proposed rule as it was published in the Washington State Register 22-04-093.

    The adopted rules will become effective on October 1, 2022.

Activity Planned Completion Date Actual Completion Date
File CR-101, Preproposal Statement of Inquiry 7/7/2021 6/18/2021
Notify interested parties of rule making 7/9/2021 6/24/2021
Gather informal comments on draft rule 10/29/2021 9/10/21
Assess informal comments, revise draft rule if necessary, and prepare analyses 12/31/2021 12/10/2021
File CR 102, Proposed Rule Making 2/2/2022 2/2/2022
Notify interested parties of opportunity to comment on proposed rul 2/4/2022 2/4/2022
Public Hearing 3/31/2022 3/10/2022
Assess formal comments and revise rule if necessary 4/29/2022 3/14/2022
File CR 103 6/1/2022 4/6/2022
Respond to formal comments and notify stakeholders of effective date of adopted rule 6/4/2022 4/11/2022
Rule Effective 10/1/2022 10/1/2022

To receive rule making notices by email and for any questions about this rule making activity, contact Vital Records Rules.

Hospital Patient Discharge Information Reporting (CHARS) Rulemaking

On June 22, the Department of Health filed the Rule-making Order to adopt proposed changes to chapter 246-455 WAC, Hospital patient discharge information reporting, under Washington State Register 22-13-187. The adopted rule:

  • Prescribes new patient demographic information reported by hospitals
  • Establishes a waiver process
  • Strengthens protections of patient health care information to align with federal law changes
  • Clarifies and adds requirements for data collection and reporting
  • Prescribes the direct and indirect patient identifiers
  • Formalizes the procedure for requesting patient discharge data
  • Updates and adds definitions
  • Makes technical updates
  • Repeals an obsolete section of rule
  • Establishes fees for data files and data requests

 

The adopted rule differs from the proposed rule. WAC 246-455-025 of the rule includes non-substantive changes for clarity.

WAC 246-455-035 will become effective on October 1, 2022, for eligible hospitals to apply for a waiver in accordance with Engrossed Second Substitute House Bill 1272. The remaining rules will become effective on January 1, 2023.

For questions about implementation of the rule, email CHARSgeneral@doh.wa.gov.

For questions about the rule-making process, email Katitza.Holthaus@doh.wa.gov.  

Notice: Any person may petition the adoption, amendment, or repeal of any rule under RCW 34.05.330.


 [HK(1]Hyperlink to PDF

 
Activity Planned Completion Date Actual Completion Date
File CR-101, Preproposal Statement of Inquiry 7/7/2021 6/18/2021
Notify interested parties of rule making 7/9/2021 6/28/2021
Hold listening sessions 9/30/2021 11/18/2021
Gather informal comments on draft rule 10/29/2021 12/24/2021
Assess informal comments, revise draft rule if necessary, and prepare analyses 12/31/2021 3/4/2021
File CR 102, Proposed Rule Making
(revised target completion date)
2/16/2022
(4/20/2022)
4/19/2022
Notify interested parties of opportunity to comment on proposed rule
(revised target completion date)
2/18/2022
(4/22/2022)
4/22/2022
Public Hearing
(revised target completion date)
3/31/2022
(5/24/2022)
5/24/2022
Assess formal comments and revise rule if necessary
(revised target completion date)
5/6/2022
(5/30/2022)
5/30/2022
File CR 103 7/1/2022 6/22/2022
Respond to formal comments and notify stakeholders of effective date of adopted rule 7/1/2022 7/1/2022
Rule Effective 1/1/2023 1/1/2023

To receive rule making notices by email and for any questions about this rule making activity, contact Katitza.Holthaus@doh.wa.gov.