IIS Training Materials Portal

This publication explains how to view vaccinations and also how to add, edit and delete administered and historical vaccinations.

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The Adult Vaccine Program Manual provides comprehensive information for providers about the state program. The manual includes information on enrollment, proper vaccine storage and handling, reporting, and program policies.

This publication explains how to add a reason why a vaccine was not administered. This document also explains how to add a reaction that a patient had to a particular vaccine.

This document walks users through the process of generating and printing the Certificate of Immunization Status (CIS), the documentation required for a child to enter into school.

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Quick reference guide for IIS user regarding confidential immunization information.

This publication walks users though the process of running coverage rate reports for their clinic.

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This document provides guidance for providers on adding COVID-19 vaccines to their clinic's inventory in the WAIIS.

This document provides guidance on reviewing immunization records to ensure only medically verified immunization records are submitted to the IIS. Other helpful resources are provided for those who interpret international immunization records.

This publication provides guidance on choosing the most appropriate insurance status and codes for children and adults receiving publicly funded vaccines.

This comprehensive guide describes data requirements, meaningful use and the onboarding process of creating a link or an interface between an Electronic Health Record and the IIS.

This publication provides instructions on how to use the Coverage Rate Report to view coverage for MMR and identify patients overdue for MMR. Also included: Guidance on using Reminder Recall to provide outreach to patients overdue for MMR.

Washington State Immunization Information System Quick Reference Guide
How to Search for and Advertise Vaccines for Transfer

The Vaccine Advertisement function allows you to transfer vaccines to and from other providers. This is a simple and easy way to send and receive vaccines when your facility is either in need of or has a surplus of vaccines or immunization products.

Quick reference guide for IIS users to accommodate the recommendation for administration of the HPV vaccine series starting at age 9.

This publication lists out the recommended way to document (e.g. CVX and manufacturer codes) commonly used vaccines in the IIS.

This comprehensive guide is for users who are responsible for inactivating accounts, setting up new user accounts, and adding or changing permissions in the IIS.

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This guide explains IIS user account requirements, how to get an account, and what to do if a user forgets their user name or password.

This publication walks users through running a report to identify which patients received a particular lot of a vaccine. This can be helpful in troubleshooting inventory issues and in vaccine recall situations.

This publication explains how an interface works and how to use various troubleshooting reports.

8.5x11" guidance document. This publication explains the process for setting default facility settings in the Washington Immunization Information System mass immunization module. The intended audience is healthcare professionals.

This publication covers how to access and open provider messages and alerts in the IIS that share important information about a clinic’s Vaccines for Children provider agreement.

This guide explains how to document vaccinations and manage inventory for Nirsevimab (Beyfortus) in the Washington State Immunization Information System.

This publication walks users through the process of submitting a request for a vaccine return label in the IIS for expired, wasted, or spoiled vaccine.

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This publication describes how the IIS is structured by organization and facility and how this affects access to data in the system.

This document provides organization information for reference when adding or updating the organization in the WAIIS.

This publication walks users through the process of troubleshooting inventory issues. This report can be used to find doses of vaccine that did not subtract from the clinic’s inventory.

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This publication shows users how to view, add and update a patient’s Vaccines for Children eligibility status.

This publication explains how to inactivate patients and how to not take automatic ownership of patients seen at your clinic if necessary.

Watch short videos for owning and non-owning organizations.

This guide shows users how to modify settings in their user accounts for easier data entry.

This publication covers how to add and edit physicians and vaccinators in the IIS. Physicians and vaccinators who are added in the IIS, show up in drop down menus which reduces time spent on data entry.

This publication explains how to document polio vaccinations in the WAIIS.

This guide covers the types of vaccination records users can access in the IIS and how to run and print records.

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This step by step guide walks providers through the process of renewing their Vaccines for Children provider agreement.

This publication explains how to read the warnings and errors report which shows any issues with data sent electronically (through HL7 messaging) from a clinic’s Electronic Health Record to the IIS.

This publication provides instructions on how to run Reminder Recall in the IIS to identify patients (8mo-11mo) who are due for any of the routine vaccines typically given in the first 6 months of life and patients (16mo-35 mo) who are due or overdue for any vaccine typically given in the first 15 months of life.

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This publication walks users through the steps of identifying patients that are due or overdue for a vaccination or series of vaccines.

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For guidance on inactivating patients through Reminder/Recall watch this short video: Patient Inactive Reminder Recall 1

This publication walks users through the process of notifying the WA State Department of Health when a duplicate patient is identified in the IIS.

This document describes the process of scheduling an IIS report to run at a later time, and how to access the report.

This comprehensive guide walks school module users through how to use this module. It outlines topics such as how to review vaccination summaries, view/edit student rosters, and view exemptions.

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Quick reference guide for IIS user regarding searching and editing lot numbers.

This comprehensive inventory guide walks users through the process of adding and editing lot numbers, adjusting and submitting inventory reports, viewing the lot log, and the lot summary reports.

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This guide covers how to search for patients, add new patients, and edit patient demographics in the IIS.

Watch short videos on searching and adding patients.

This guide provides instructions on how to access the Washington Immunization Information System (WAIIS) by creating a Single Sign-on link with Secure Access Washington (SAW).  

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This guide explains how to access the Washington Immunization Information System (WAIIS) QA TEST Environment through a Single Sign-On process.

This chart provides a summary of the flu vaccine products supplied by the Childhood Vaccine Program and important details that assist in correctly documenting flu vaccines in the IIS and in Electronic Health Record systems.

This document describes how to use the Vaccination Summary screen to review a patient’s vaccination history, forecast, and other information to help determine which vaccines a patient needs.

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This guide shows a user how to add a temporary deferral for vaccine on a patient’s record. Deferrals can be set in circumstances such as a vaccine shortage or another temporary delay in receiving the vaccine.

This publication walks users through the process of running and submitting the doses administered report for the Vaccines for Children Program.

This publication walks users though the process of ordering, searching, viewing and receiving vaccines into a clinic’s inventory in the IIS.

watch short videos on vaccine ordering and vaccine receiving

Este documento proporciona orientación sobre cómo acceder y revisar las vacunas COVID-19 para su verificación utilizando la tarjeta SMART Health obtenida con WA Verify.

This publication provides instructions on running the Vaccination Totals Report in the WA IIS.

This document provides guidance on how to access and review COVID-19 vaccinations for verification using the SMART Health card obtained with WA Verify. 

This document provides guidance for clinics to run the Aggregate Wastage Report in the WAIIS. This report shows doses, number of doses expired/spoiled and number of doses wasted.

This document provides guidance for clinics to run the Inventory Transaction Report in the WAIIS.

This document provides resources for providers that participate in the Washington State Adult and Childhood Vaccine Programs.